OSHC Workforce Administration Coordinator

Date: 30-Jul-2022

Location: Stafford, AU

Company: YMCA Brisbane


YMCA Outside School Hours Care (OSHC) services care for children before school, after school and during holidays across 54 school sites throughout South East Queensland. We are the fastest growing OSHC provider in the South East which in turn provides our staff with the ability to grow and move through the company as their careers head to the next level.


We are now searching for a Workforce Administration Coordinator on a Full-Time basis at our office located in Stafford.  You will be part of our passionate, committed and supportive OSHC team and provided exceptional administrative support.





As a successful Workforce Administration Coordinator, you will be working closely with the OSHC Management team as well as the Talent Acquisition team supporting the efficient and effective attraction and on-boarding. Ensuring the completion of ongoing compliance training are monitored to support the establishment of a high-quality workforce to deliver high quality care and services to the children and families we serve. From time to time provide support to the other Children’s Services.


Some of the key responsibilities include:


  • Liaising with the HR Shared Services Team to support the implementation and follow set HR policies and procedures
  • Coordinate the Induction programs for all new OSHC employees including the Y Mandatory training requirements
  • Maintain currency and access for all employee and key stakeholders to all Children’s Services Policies
  • General administration, electronic filing and archiving ensuring confidentiality and privacy of files at all times are handled in accordance to company policy, procedures and applicable legislation.
  • Perform general office reception and telephone duties as required in a professional manner
  • Maintain the work environment so as to minimise risk to both customers and employees.
  • Comply with all Policies and procedures




  • Previous Administration experience in a similar setting
  • Experience in HRIS systems, preferably HRIS- Success Factors and Microsoft applications is desirable
  • Possess, or be willing to obtain, a positive notice Blue Card
  • Ability to perform a range of administrative duties with the ability to prioritise work and meet set deadlines
  • Excellent spoken and written communication skills
  • A positive and open-minded attitude, with the willingness to learn and grown in a busy and fast-paced environment
  • Experience in children’s services and/or a not-for-profit environment would be advantageous
  • Knowledge of and compliance with National Quality Framework would be an advantage




YMCA also offers an excellent employee benefits program that includes:


  • Free YMCA gym membership;
  • Discounted rates at our childcare facilities;
  • Discounted rate on health care through Medibank Private;
  • Discounted accommodation rates at the George Williams Hotel;
  • A range of online benefits through our online employee discounts and benefits program. 

How to Apply


Please send a covering letter detailing your experience and addressing the selection criteria outlined above and a resume. Please use the 'Apply for this role' button 

Our Commitment


At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles. To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:



The YMCA is an equal opportunity employer and is committed to safeguarding children and young people