School Software Implementation Advisor

The Y Queensland stands together with all people regardless of age, gender, ethnicity or belief.

With a mission to empower individuals and strengthen communities in Queensland, we have a long history of driving diverse community-focused programs and services since 1864.
 

Today, we are a vibrant, active organisation, seeking to make a positive difference by providing each and every person with the opportunity to be healthy, happy and connected.

In Brisbane and Queensland, we provide a wide range of services tailored to the needs of the communities we serve. These services include, but are not limited to, youth programs, child care & early education, fitness & recreation, outdoor education & camping, vocational education & accredited training.

The services we provide in turn help fund the benevolent arm of our organisation (which officially operates as Y-Care (South East Queensland) Inc). This means that your employment at the Y helps to support key community initiatives such as our Schools' Breakfast Program, Cancer Survivor Program, youth mentoring services and more.

About the role:

We are now seeking an Implementation Advisor to support the delivery of new software to our Special Assistance Schools (SAS). This project will see the implementation of a School Information System (SIS) and a Learning Management System (LMS). 

Successful applicants to this role will utilise prior experience of SIS/LMS implementations in Australian SAS's to provide informed advice on appropriate implementation approaches, system configurations, and adoption strategies for the incoming software. Incumbents to this position will also play an active role in assisting the Y's internal Applications Team and software vendors at all stages of system rollout. A link to the full position description for this role is available here.

Reporting to the Head of Information Systems, this role will be based at our office in Brisbane's Fortitude Valley, and will operate on a full-time basis, under a 12 month fixed-term contract.

Responsibilities of this role include:

• Provide expert advice on best-practice SIS/LMS implementation, drawing on experience from prior implementations in Australian schools

• Actively contribute to the implementation of the SIS and LMS platforms in line with agreed priorities, timelines, and directions from the Head of Information Systems.

• Support system configuration to meet enrolment, attendance, wellbeing, learning, assessment, and reporting needs within a flexible SAS model.

• Manage and support data migration activities, ensuring data integrity, accuracy, and compliance.

• Advise on system configuration, rollout sequencing, and implementation strategies to optimise outcomes.

• Identify implementation risks, dependencies, and improvement opportunities, and recommend practical mitigation strategies.

• Support informed decision-making by outlining system options, impacts, and trade-offs.

• Assist in ensuring SIS/LMS configurations meet Australian compliance, reporting, privacy, data protection, and child safety requirements (including NCCD).

• Work with the Applications Team to engage with staff to gather requirements, deliver training and support, and provide hands-on assistance during rollout.

• Support change management, monitor system adoption and usability, liaise with vendors, and embed agreed workflows into daily operations.

Applicants for this role would ideally have:

• Demonstrated experience implementing SIS and LMS platforms in Australian school environments.

• Proven experience working within a Special Assistance School or comparable alternative education setting.

• Strong understanding of Australian education compliance requirements, including NCCD reporting.

• Experience providing advisory input on system design and implementation while working under senior direction.

• Completion of a National and/or International Police Check prior to employment and as required by the YMCA.

• Strong communication skills, with the ability to translate technical and system concepts into practical processes.

• Experience with SIS and LMS platforms commonly used in Australia (e.g. Compass, TASS, Edumate, Sentral, Canvas, Schoolbox, Daymap).

• Qualifications in education, educational technology, information systems, or a related discipline.

What’s in it for you?

• A competitive salary, including access to salary packaging
• Discounts for all Y OSHC Services and Day Care Facilities
• Discounted products and services through our benefit programs
• A free gym membership including fitness classes
• Opportunities to participate in and give back to the community under our various programs and initiatives
• Access to our Employee Assistance Program

So, what are you waiting for? 

Simply submit a copy of your resume and cover letter detailing your experience against the selection criteria above by using the 'Apply Now' button.

For further information on Y Queensland, please visit the website:  https://ymcaqueensland.org.au/

Our Commitment to You and The Community 

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles.

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:

https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources