School Administrator | Junior Ipswich Campus

Y Schools Queensland Ipswich Junior Campus is seeking a dedicated and dynamic School Administrator to join our team on a fixed term (until early December 2025), part-time basis, based at our campus in Bundamba, QLD. The role is for 20 hours per week and start and finish times may be negotiated. 11:00am – 3:00pm, Monday – Friday is preferred.

Y Schools Queensland is where hope meets possibility, where everyone is seen, heard, and belongs. Our agile and responsive approach to education gives students not just knowledge, it empowers students to overcome challenges and embrace life-changing opportunities. At Y Schools Queensland, wellbeing is personal, pathways are unique, and every step leads towards a brighter future.

About the team

The Y Schools Queensland team is on a mission to support our Young People with their education is a safe and inclusive environment. We do this by having amazing teachers, youth workers, counsellors and curriculum to create an environment that makes people want to be at school and learn.

About the role

Y Schools Queensland are on the lookout for an individual who can handle the complex and multifaceted nature of school administration. School administrators juggle numerous tasks such as managing student records, coordinating schedules, finance tasks, handling communications with parents/staff and staff and ensuring daily operations run smoothly. Being organised helps ensure that all these responsibilities are managed efficiently.

As a School Administrator, you will play a pivotal role in the smooth operation of our school, supporting both students and staff members. You will complete a wide range of administrative tasks, manage day-to-day operations from the front desk and contribute to the overall success and growth of the school!

What will my time look like

• You will be the first point of contact at reception and on the phone. You will need to be welcoming and able to speak with people at all levels. 
• Provide effective communication and operations between staff, parents/carers, visitors and students.
• Handle administrative tasks such as student attendance record-keeping, incident reports, administration of student medication, student enrolments and exits.
• Adhere to various regulations and standards. Administrators need to keep track of compliance and audit requirements and prepare reports/responses accurately and on time.
• From organising meetings, daily operations to school events, administrators need to plan and execute a variety of tasks.
• Support the school's financial activities including, banking, processing payments and orders, receipting, reconciling invoices for payment and follow up on late payments.
• Assist and train other staff and volunteers where needed.

Am I a good match?

• Certificate III in Business or equivalent, coupled with experience in a similar role
• You can prioritise tasks and work effectively in a fast-paced environment
• Proactively willing to use your initiative to complete tasks and manage work loads
• Monday to Friday, no weekends (occasional events and travel required)
• Please provide a cover letter detailing why you’d like to work for Y Schools Queensland when applying

What’s in it for you?

Promoting community engagement and inspiring young people motivates us to work hard and be the best at what we do.  Working as a school administrator allows you to be at the heart of the educational system, making a significant difference in the lives of students, their families and contribute to the success of the school.

Here’s what on offer

• The ability to salary package (up to $15,900pa). 
• Discounts for all Y OSHC Services and Day Care Facilities
• Discounted banking and loan rates with CommBank
• Free gym membership which includes our very cool fitness classes
• Discounted rates for private health insurance with Medibank
• Opportunity to participate in and give back to Y programs
• Enjoy a discounted overnight stay at George William Hotel
• Counselling Employee Assistance Program

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles.

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:

https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.