Administration Coordinator - Wellbeing | Senior Moreton Bay Campus

The YMCA Vocational School is a multi-campus educational community based in Logan, North Lakes, Redlands, Ipswich and Acacia Ridge. The School is a Special Assistance School offering alternative schooling programs to assist disengaged students in having the opportunity to reach their full potential through positive educational studies, activities and outcomes. 

We are now recruiting for an Administration Coordinator to join our dedicated and supportive multi-disciplinary team on a permanent part-time basis at the YMCA Vocational School Senior Moreton Bay Campus 

ABOUT THE ROLE

The Administration Coordinator – Wellbeing, is responsible for providing support across our school sites. In this position, you will support the Wellbeing Team to coordinate, collate and submit comprehensive documentation and provide a range of administration support. 

Responsibilities include (but are not limited to):

• Provide personal assistance and administrative support to the Wellbeing Services Manager and other YMCA staff members as required;
• Provide a high level of project and technical support to the Wellbeing Services Manager, counsellors and school staff;
• Undertake process analysis resulting in Standard Operating Procedure (SOP) and Policy development, communication and roll out;
• Prepare and execute government submissions; 
• Support all sites with appointment scheduling, collating documentation, follow-up and reporting case progress;
• Coordinate students with a Disability (SWD), verification documentation, ensure accuracy and completion before submission;
• Conduct regular audits of internal school documentation, particularly the appropriate application of NCCD adjustments and related requirements; 
• Monitor wellbeing services team accounts payable and receivable;
• Receive and document customer complaints and issues and resolve these or escalate if required.
   

Selection Criteria

The ideal applicant will be looking for a challenge, have a passion for working with young people and a strong interest in the development of the holistic person. You will also be able to meet the following selection criteria: 

• Minimum education level of a Certificate III in Business/Disability or equivalent and/or extensive experience in a similar role
• Excellent organisational skills with the ability to prioritise, meet deadlines, work well under pressure and effectively manage communications and information
• Excellent interpersonal and communication skills (written and verbal) with the ability to maintain a calm, pleasant and respectful manner and deal with a diverse range of people, in particular to respond to people with respect and sensitivity
• Previous experience interpreting Nationally Consistent Collection of Data for Students with a Disability (NCCD) legislation
• Previous experience interpreting Students with a Disability (SWD) legislation
• Demonstrated ability to exercise initiative, solve problems and seek counsel where appropriate
• Demonstrated high level of competence in the use of computers and application software packages including Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint)
• A positive attitude that is responsive, respectful, inclusive and enthusiastic
• First Aid and CPR qualification;
• Positive Notice Blue Card; or willingness to obtain

BENEFITS

The YMCA also offers an excellent employee benefits program which includes:

• Generous Salary Packaging (up to $15,900pa)
• Free YMCA gym membership
• Discounted accommodation rates at the George Williams Hotel
• Discounted rates at our childcare facilities
• Discounted rate on health care through; Medibank Private
• A range of online benefits through our online employee discounts and benefits program.

 


APPLICATIONS

To apply, candidates must supply a current resume and cover letter that addresses the key selection criteria as outlined above. 
 
Please submit your application by using the 'Apply Now' button below. 

Our Commitment

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles. To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy:

https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources

The YMCA is an equal opportunity employer and is committed to safeguarding children and young people

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